For garages · 4+ ramps · Multi-site
Garage Operating System.
Run your operation, not your inbox.
Your receptionists spend half their day repeating “we'll call you back.” Your advisors don't know which jobs are blocked or why. You don't know which bays are free until someone walks to the workshop. JobFlowMe replaces all of that with a single workflow — live status, written approvals, and full operational visibility from one screen.
Certainty
Every approval is written, timestamped, and attributable. No more “I didn't agree to that.” The audit trail settles it.
Control
See every job, every bay, every approval at a glance. Nothing moves without visibility. Your team works to defined roles.
Capacity
Fewer interruptions mean more billable hours. Better bay utilisation means more throughput. Same team, more revenue.
The daily reality
Workshops don't just lose time to calls — they lose control
Across the team. Every call interrupts a technician or advisor. Multiply by 4+ ramps and you're losing entire working days to “any update?”
Your receptionists spend half their time repeating status updates instead of booking jobs and moving work through. That's salary spent on calls that shouldn't exist.
Jobs stall because nobody chased an approval. Work starts without authorisation. A £600 bill is disputed and there's no record. You can't see what you can't track.
The foundation
Customers stay informed — without your team repeating themselves
Everything an independent garage gets, your garage gets too. Live status, written approvals, audit trail, automatic notifications, customer portal. This is what stops the calls — and it's just the start.
The operations layer
See every job, every bay, every team member — from one dashboard
This is what makes Garage OS different. A complete operational workflow that keeps your garage running smoothly — not just your customers happy.
Bay scheduler
See every ramp in real time. Know which bays are free, which are occupied, and what's coming next. Assign and reassign jobs without walking the floor.
Workshop board
Kanban-style view of every job. What's moving, what's stuck, what's waiting for approval. Your advisors see the full picture at a glance.
Staff roles & permissions
Admin, advisor, technician, accounts — each role sees what they need and nothing more. Controlled access means fewer mistakes and clearer accountability.
Vehicle Health Checks
Structured inspection workflow for technicians. Red/amber/green condition reporting feeds directly into approval requests with plain-English explanations.
Flow Health scoring
Every job gets a health score. Spot at-risk jobs before they stall — overdue approvals, ageing work-in-progress, missed ETAs. Act before the customer chases.
Analytics & reporting
Job completion trends, approval response times, throughput per bay, revenue tracking. Know what's working and what needs attention.
Multi-site management
Every site, every ramp, every job — visible from one dashboard. Compare performance across locations. One audit trail for the whole group.
ETA tracking
Set and communicate estimated completion times. Customers see when to expect their car — reducing “is it ready yet?” calls before they happen.
Cost-of-delay nudges
When approvals are overdue, the system nudges. Shows the customer what the delay is costing in wait time — accelerating decisions without your team chasing.
The difference
What changes when you switch on JobFlowMe
Before
- ✕ Receptionists repeat “we'll call you back” all day
- ✕ Advisors don't know which jobs are blocked
- ✕ Bays sit empty because the next job isn't prepped
- ✕ Approvals are verbal — disputes have no paper trail
- ✕ Owner has no visibility across sites
After
- ✓ Customers check status themselves — calls drop immediately
- ✓ Workshop board shows what's moving and what needs attention
- ✓ Bay scheduler keeps every ramp utilised
- ✓ Every approval is written, timestamped, exportable
- ✓ One dashboard for every site in the group
The maths
The ROI isn't just calls — it's throughput
If your front desk spends 2 hours a day on update calls, that's 10 hours a week. At £12/hour, you're spending £120/week — more than the subscription — on calls that JobFlowMe eliminates.
One idle bay for one hour costs you £85 in lost revenue. The bay scheduler and flow health scoring keep every ramp working — one saved idle hour a week pays for the platform.
A single disputed invoice can cost £500+ in writedowns and lost goodwill. Written approvals with audit trails mean every decision is documented. One prevented dispute covers the subscription for months.
When advisors aren't firefighting calls, they're moving jobs through. Faster turnaround means more jobs per week — and more revenue from the same team.
“We used to take 30+ calls a day from customers asking for updates. Now it's almost zero. The written approvals have eliminated disputes completely.”
— Garage Owner, Thanet
Everything included for £119/site/month
Communication layer (same as Independent)
- ✓Live job status visible to customers
- ✓Written approval workflow with cost breakdowns
- ✓Plain-English explanations for every approval item
- ✓Immutable audit trail — export anytime
- ✓SMS and email notifications at each stage
- ✓Customer portal with free accounts
- ✓Vehicle history, MOT and tax reminders
- ✓“Where is my car?” collection feature
Operations layer (Workshop only)
- ✓Bay scheduler — real-time ramp management
- ✓Kanban workshop board
- ✓Staff roles & permissions (admin, advisor, technician, accounts)
- ✓Vehicle Health Checks — structured inspection workflow
- ✓Flow Health scoring — spot at-risk jobs early
- ✓ETA tracking and cost-of-delay nudges
- ✓Analytics and throughput reporting
- ✓Multi-site management from one dashboard
- ✓MOT reminders and collection slot scheduling
- ✓Priority support
- ✓Unlimited jobs, unlimited users, unlimited customers
- ✓GDPR compliant · Encrypted · UK data
Built for disputes, claims, and resale
Every approval is timestamped and immutable. Your audit trail becomes a legal asset.
Insurance claims
When a customer disputes work or an insurer requests documentation, your audit trail is already there — timestamped approvals, written sign-offs, and a complete job timeline ready to export.
- ✓ Immutable approval records with timestamps
- ✓ Full job timeline exportable as PDF
- ✓ Written cost breakdowns per work item
- ✓ Customer identity tied to every approval
Resale & part-exchange
Give customers a verifiable service history they can hand to the next owner. Every job, every approval, every status update — permanently recorded and exportable.
- ✓ Full service history per vehicle
- ✓ Exportable job summary PDF
- ✓ Transferable to new owner via link
- ✓ MOT and service record chain
“A customer tried to dispute a repair cost. I pulled up the approval record — date, time, exact items, their written sign-off. Case closed in two minutes.”
— Garage Operating System customer, West Midlands
See the difference in your first week.
Set up your bays, add your team, run your first jobs through the system. Watch the workflow change.
No setup fee · No contract · Per-site billing · Cancel anytime